Reclaim the hours you lose to repeat work
A practical kit for owners whose week disappears into the same tasks. Audit what's repeatable, try three working AI prompts, and leave with one process handed off — in under an hour.
Three pieces. One real change this week.
The repeat-task audit
A short worksheet that sorts your weekly work into three buckets: automate, delegate, or keep yours.
Three practical AI prompts
Ready-to-use prompts for summarizing, drafting, and turning a rough process into a checklist.
A one-process action plan
Pick one repeat task, define its trigger, steps, and owner, and hand it off this week.
The repeat-task audit
List everything you did this week, then sort each item into one of three buckets. The point isn't to automate everything — it's to see, honestly, what doesn't need to live in your head anymore.
Repeats on a pattern a tool can follow.
Follows a script another person could run.
Needs your judgment or relationships.
Three AI prompts you can use today
Copy them into any assistant. Swap the bracketed bits for your own context. These aren't clever — they're the ones we keep returning to.
Weekly recap & summarize
Summarize these notes into a short bulleted update for my team. Highlight the decisions made and list the next steps with owners. Keep it under 120 words. Paste notes: [your raw notes]
Draft a warm follow-up
Draft a warm, brief follow-up message to a lead I haven't replied to in [N] days. Keep it under four sentences, reference our last conversation naturally, and end with one clear next step. No emojis.
Turn a process into a checklist
Turn this rough process into a numbered checklist a teammate could follow without asking me a question. Add a one-line "done looks like" definition at the top. Paste steps: [your rough steps]
Treat AI output as a draft. Review it before it reaches a client or your team — these prompts save time, they don't replace judgment.
A one-process action plan
Pick one task from your audit and turn it into a system this week. That's it — one. The momentum matters more than the scope.
- 1
Pick one repeat task
Choose something you do weekly that follows a predictable pattern — not a one-off, not a judgment call.
- 2
Define the trigger
What starts it? A date, an event, a request? Make the trigger something a system or a person can recognize.
- 3
Write the steps
List the exact steps in order. If you can't write them clearly, that's the real work — the task wasn't a system yet.
- 4
Name an owner
Who runs it now? A tool, a teammate, or an automation. If it's you, schedule it instead of doing it ad hoc.
- 5
Test & hand off
Run it once alongside the owner, fix what breaks, then step back. Repeat next week only if something went wrong.
Take the kit with you
Join the free founding community to download the audit, keep the prompts, and get help handing off your first process.
No card required.